THE OFFICE HOUSE RULES

The Office is a co-working space that prides itself on having a professional, warm, and friendly atmosphere where everyone is treated like a family member. However, please keep in mind this is a workplace and a set of House Rules apply. If a Member is unable to respect and follow the House Rules, their membership may be revoked, the lease agreement terminated, or services suspended. House Rules are subject to change by The Office management at any time without notice. 

Office/Cubicles 
Each working unit comprises furniture and wireless or cable internet. Please, respect The Office’s and other Members’ property. If furniture or property damage arises from a Member’s negligence, the Member causing damage must arrange for a replacement or compensate The Office for damages.

Hot Desks
The Hot Desks may be shared by multiple Members. Please, avoid monopolizing the whole desk.  

• Work in progress and personal items should only be located on desks while in use. When not in use they should be stored in allocated storage areas – ask the Front Desk Staff for assistance.  
• When Members are finished using a hot desk they must clear all personal belongings to allow use by other members.

The Meeting Room
Is available for all Members, the Meeting Room can be reserved online via our user-friendly reservation software, Skedda. Please note that additional fees apply if your membership does not include Meeting Room hours or you exceed the Meeting Room hours included in your rental. The Meeting Room can be used on an as-needed basis for taking a private phone or video call without reservation only if the desired term is free.

The Kitchen and Kitchenette
These areas may be used by all Members. Members should consider placing labels with their names on the items kept in the fridge. The fridge is emptied at the end of each week. All Members are expected to keep the kitchen clean and tidy. Please, recycle when possible. 

Access Cards and Keys
We provide each Member an Access Card for 24/7 entry to the facility. Some spaces include additional keys. A $100.00 refundable deposit fee will be collected for each Key card and key before being provided. This refundable deposit(s) will be used to replace any keys that are lost, stolen, or not returned upon the end of the lease.  

Respect
All members shall be prohibited from participating in any type of harassing, discriminatory, or abusive behaviour toward The Office staff and other Members. Any breach of this rule may result in the immediate termination of your membership or suspension of services. 

Printing
Please, consider the environment before printing and use back and white toner when possible. Printing privileges may be revoked for excessive use without reason.

The Temperature
The Office is set to suit most Members. Please, inform The Office Manager if you have any feedback.

Cleanliness
All Members are responsible for keeping common areas and their desks clean. Place dirty dishes in the dishwasher and wipe surfaces after use.  

Noise
Please, be respectful of other Members and try to maintain a quiet working atmosphere. When speaking on the phone, be mindful of the volume of your voice. If your phone call might disrupt other people, please take it to the boardroom if it is available. We suggest putting the phone on vibrate mode to prevent disruption.

Music
The Office plays office-friendly music.

Pets
We love pets but please only bring them to The Office if they are assistance animals or special permission is given by The Office.

Termination
The Office Corp. reserves the right to terminate any service at any time. The Office Corp. further reserves the right to terminate your participation in and use of any services, immediately and without notice, if you cannot fully comply with The House Rules.

Insurance
The Office Corp. is not responsible for any lost, stolen, or damaged items. We strongly recommend Members acquire a Renter’s Insurance Policy to cover their own equipment while occupying space at The Office.  

Late Payment
All invoices are due upon receipt and all lease payments are due each month on the day set out in the Payment section. A service fee penalty of 2% per month will be applied to all overdue balances.

Advance Notice for Lease Termination
Members are required to provide at least two month’s written notice prior to terminating the lease.

Business Directory Logo Usage Agreement
The inclusion of the Lobby’s Business Directory Logo requires a one-time nonrefundable payment of $60.00 plus HST. The display of the logo is considered a privilege and The Office, at its sole discretion, reserves the right to add, remove, or discontinue the logo’s inclusion at any time, with or without notice. The tenant can supply media for The Office to create an ad for the digital signage appearing on the television at the front window.